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Aug 22, 2025
Top 10 AI Meeting Assistants in 2025: Which Tool Is Best for Your Meetings?
Why are AI meeting assistants so popular in 2025?
Meetings are where the most important work happens — investor calls, customer interviews, team syncs, and hiring decisions. The problem is that it’s impossible to both lead the discussion and take perfect notes.
That’s why the AI meeting assistant market has exploded. Tools like Fireflies, Fathom, Otter, Granola, Notion, and others promise to record your conversations, create summaries, and surface insights. But not all tools are created equal. Some rely on visible bots that join your call. Others trap your notes in yet another silo. And only a few actually help you use those notes later to drive better decisions.
In this article, we’ll cover the 10 best AI meeting assistants of 2025, compare their strengths and weaknesses, and explain why Mem Voice Mode stands out as the best choice for startup founders and teams.
#1. Mem — The AI Workspace With Voice Mode
Mem is more than a meeting assistant — it’s a full AI workspace where your meeting notes live alongside your projects, documents, and research.
What makes Mem different:
No bots. Mem records directly from the Mac or Windows desktop app, so there’s no awkward extra participant in your Google Meet or Zoom call.
Crisp, structured notes. Notes are automatically formatted, with clear headings, bullet points, and action items.
Full transcript + audio. You can revisit tone and nuance anytime.
Refine feature. Give feedback on the notes to sharpen them.
Deep integration. Once notes are in Mem, they fuel Mem Copilot, Deep Search, and Mem Chat. That means you can ask questions like:
“What are all the open action items from this week’s meetings?”
“Which customers mentioned pricing in Q3?”
Mem isn’t just about capture — it’s about turning your meetings into living memory.
#2. Granola — Notes Without Bots
Granola has gained traction among executives who sit in “back-to-back meetings.” Like Mem, it emphasizes bot-free capture and producing beautiful notes that feel more natural than raw transcripts.
Best for: Individuals who want polished notes from calls without the optics of a bot.
Limitations: Notes stay inside Granola’s app — you don’t get the same AI workspace leverage you get with Mem.
#3. Notion AI Meeting Notes
Notion has jumped into the meeting assistant market by adding cross-platform meeting transcription directly into the Notion workspace. Its AI listens via your mic/speakers (no bot required), and saves transcripts/notes directly into pages.
Best for: Teams already all-in on Notion who want meeting capture alongside docs.
Limitations: Less purpose-built for meetings; retrieval and reasoning depend on how your Notion workspace is structured.
#4. Fireflies
Fireflies is one of the most established meeting assistants. It offers two main options: a bot that joins your calls, or a Chrome extension that records/transcribes. It also integrates with CRMs and project management tools.
Best for: Companies that want wide integrations and don’t mind a visible meeting bot.
Limitations: The bot approach can feel intrusive, and notes live in Fireflies’ repository rather than your broader workspace.
#5. Otter.ai
Otter is known for OtterPilot, which auto-joins Zoom, Meet, and Teams meetings from your calendar. It generates live notes, summaries, and allows basic collaboration.
Best for: Lightweight transcription and summary with auto-join convenience.
Limitations: The bot approach is visible, the free tier is limited, and notes are siloed in Otter’s environment.
#6. Fathom
Fathom emphasizes speed: it provides instant meeting highlights and summaries with a generous free plan. It supports Zoom, Meet, and Teams, and lets you easily share clips or notes with teammates.
Best for: Individuals and small teams who want free, fast summaries.
Limitations: Limited integrations compared to Fireflies or Circleback; notes live inside Fathom’s app.
#7. Circleback
Circleback goes beyond notes, aiming for meeting follow-through. It records meetings (Zoom, Meet, Teams, Slack huddles, even in-person), extracts action items, and pushes them into tools like calendars and task managers.
Best for: Teams who want automated workflows tied directly to tasks.
Limitations: Meeting notes are useful, but Circleback is automation-first, not workspace-first.
#8. MeetGeek
MeetGeek is another meeting-assistant-first product. It records, transcribes, and summarizes in 30+ languages, with integrations into CRMs and project management software.
Best for: Global teams that need multilingual transcription.
Limitations: Notes are stored in MeetGeek’s app; retrieval is more keyword-driven than reasoning-driven.
#9. tl;dv
tl;dv specializes in recording, transcripts, and summaries for Zoom and Google Meet. It offers keyword search across calls, plus the ability to share meeting snippets easily.
Best for: Teams that need multilingual transcription (30+ languages) and snippet-sharing.
Limitations: Summaries can be hit-or-miss, and it’s less about leveraging knowledge across meetings than about recall.
#10. Jamie
Jamie is a newer entrant in the AI meeting space. It provides AI summaries of meetings with a focus on team productivity.
Best for: Teams looking for a lightweight meeting assistant.
Limitations: Still early compared to bigger players like Fireflies, Otter, and Granola; narrower feature set.
Which AI meeting assistant should you choose?
If you just need a transcript, many tools here will do. If you want to go further—capturing crisp notes, avoiding bots, and turning your meetings into living knowledge—then Mem Voice Mode is the best choice.
With Mem, every meeting becomes:
A crisp set of notes ready to share.
A transcript + recording you can revisit anytime.
A knowledge object inside your AI workspace—fueling Deep Search, Copilot, and Mem Chat.
No other tool combines stealthy capture, high-quality notes, and a full AI workspace. That’s why Mem ranks #1 on our list.
Final thoughts
AI meeting assistants have matured in 2025. From workspace-first players like Mem, Granola, and Notion, to meeting-assistant-first players like Fireflies, Otter, and Fathom, the landscape is crowded.
But if you’re a startup founder or team that wants your meeting knowledge to compound into leverage, then Mem Voice Mode is the clear winner.
Quick Comparison: Top 10 AI Meeting Assistants in 2025
Tool | Bot-Free Capture | Transcript + Recording | Workspace / Knowledge Hub | Unique Strength |
|---|---|---|---|---|
✅ Yes | ✅ Yes | ✅ Full AI workspace (Deep Search, Copilot, Mem Chat) | Turns meeting notes into living, searchable knowledge | |
Granola | ✅ Yes | ✅ Yes | ❌ Notes siloed in Granola | Exec-friendly, “no bot” experience |
Notion | ✅ Yes | ✅ Yes | ✅ Lives in Notion workspace | Seamless for teams already in Notion |
Fireflies | ❌ Bot joins (or extension) | ✅ Yes | ❌ Meeting repo only | Integration breadth |
Otter.ai | ❌ Bot auto-joins (toggleable) | ✅ Yes | ❌ Meeting repo only | Auto-join convenience |
Fathom | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Generous free plan |
Circleback | ❌ Bot joins (and in-person capture) | ✅ Yes | ❌ Automation-first, not workspace | Automates follow-through |
MeetGeek | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Multilingual support |
tl;dv | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Snippet-sharing & multi-language |
Jamie | ✅ Yes | ✅ Yes | ❌ Meeting repo only | Simple, lightweight |
Why are AI meeting assistants so popular in 2025?
Meetings are where the most important work happens — investor calls, customer interviews, team syncs, and hiring decisions. The problem is that it’s impossible to both lead the discussion and take perfect notes.
That’s why the AI meeting assistant market has exploded. Tools like Fireflies, Fathom, Otter, Granola, Notion, and others promise to record your conversations, create summaries, and surface insights. But not all tools are created equal. Some rely on visible bots that join your call. Others trap your notes in yet another silo. And only a few actually help you use those notes later to drive better decisions.
In this article, we’ll cover the 10 best AI meeting assistants of 2025, compare their strengths and weaknesses, and explain why Mem Voice Mode stands out as the best choice for startup founders and teams.
#1. Mem — The AI Workspace With Voice Mode
Mem is more than a meeting assistant — it’s a full AI workspace where your meeting notes live alongside your projects, documents, and research.
What makes Mem different:
No bots. Mem records directly from the Mac or Windows desktop app, so there’s no awkward extra participant in your Google Meet or Zoom call.
Crisp, structured notes. Notes are automatically formatted, with clear headings, bullet points, and action items.
Full transcript + audio. You can revisit tone and nuance anytime.
Refine feature. Give feedback on the notes to sharpen them.
Deep integration. Once notes are in Mem, they fuel Mem Copilot, Deep Search, and Mem Chat. That means you can ask questions like:
“What are all the open action items from this week’s meetings?”
“Which customers mentioned pricing in Q3?”
Mem isn’t just about capture — it’s about turning your meetings into living memory.
#2. Granola — Notes Without Bots
Granola has gained traction among executives who sit in “back-to-back meetings.” Like Mem, it emphasizes bot-free capture and producing beautiful notes that feel more natural than raw transcripts.
Best for: Individuals who want polished notes from calls without the optics of a bot.
Limitations: Notes stay inside Granola’s app — you don’t get the same AI workspace leverage you get with Mem.
#3. Notion AI Meeting Notes
Notion has jumped into the meeting assistant market by adding cross-platform meeting transcription directly into the Notion workspace. Its AI listens via your mic/speakers (no bot required), and saves transcripts/notes directly into pages.
Best for: Teams already all-in on Notion who want meeting capture alongside docs.
Limitations: Less purpose-built for meetings; retrieval and reasoning depend on how your Notion workspace is structured.
#4. Fireflies
Fireflies is one of the most established meeting assistants. It offers two main options: a bot that joins your calls, or a Chrome extension that records/transcribes. It also integrates with CRMs and project management tools.
Best for: Companies that want wide integrations and don’t mind a visible meeting bot.
Limitations: The bot approach can feel intrusive, and notes live in Fireflies’ repository rather than your broader workspace.
#5. Otter.ai
Otter is known for OtterPilot, which auto-joins Zoom, Meet, and Teams meetings from your calendar. It generates live notes, summaries, and allows basic collaboration.
Best for: Lightweight transcription and summary with auto-join convenience.
Limitations: The bot approach is visible, the free tier is limited, and notes are siloed in Otter’s environment.
#6. Fathom
Fathom emphasizes speed: it provides instant meeting highlights and summaries with a generous free plan. It supports Zoom, Meet, and Teams, and lets you easily share clips or notes with teammates.
Best for: Individuals and small teams who want free, fast summaries.
Limitations: Limited integrations compared to Fireflies or Circleback; notes live inside Fathom’s app.
#7. Circleback
Circleback goes beyond notes, aiming for meeting follow-through. It records meetings (Zoom, Meet, Teams, Slack huddles, even in-person), extracts action items, and pushes them into tools like calendars and task managers.
Best for: Teams who want automated workflows tied directly to tasks.
Limitations: Meeting notes are useful, but Circleback is automation-first, not workspace-first.
#8. MeetGeek
MeetGeek is another meeting-assistant-first product. It records, transcribes, and summarizes in 30+ languages, with integrations into CRMs and project management software.
Best for: Global teams that need multilingual transcription.
Limitations: Notes are stored in MeetGeek’s app; retrieval is more keyword-driven than reasoning-driven.
#9. tl;dv
tl;dv specializes in recording, transcripts, and summaries for Zoom and Google Meet. It offers keyword search across calls, plus the ability to share meeting snippets easily.
Best for: Teams that need multilingual transcription (30+ languages) and snippet-sharing.
Limitations: Summaries can be hit-or-miss, and it’s less about leveraging knowledge across meetings than about recall.
#10. Jamie
Jamie is a newer entrant in the AI meeting space. It provides AI summaries of meetings with a focus on team productivity.
Best for: Teams looking for a lightweight meeting assistant.
Limitations: Still early compared to bigger players like Fireflies, Otter, and Granola; narrower feature set.
Which AI meeting assistant should you choose?
If you just need a transcript, many tools here will do. If you want to go further—capturing crisp notes, avoiding bots, and turning your meetings into living knowledge—then Mem Voice Mode is the best choice.
With Mem, every meeting becomes:
A crisp set of notes ready to share.
A transcript + recording you can revisit anytime.
A knowledge object inside your AI workspace—fueling Deep Search, Copilot, and Mem Chat.
No other tool combines stealthy capture, high-quality notes, and a full AI workspace. That’s why Mem ranks #1 on our list.
Final thoughts
AI meeting assistants have matured in 2025. From workspace-first players like Mem, Granola, and Notion, to meeting-assistant-first players like Fireflies, Otter, and Fathom, the landscape is crowded.
But if you’re a startup founder or team that wants your meeting knowledge to compound into leverage, then Mem Voice Mode is the clear winner.
Quick Comparison: Top 10 AI Meeting Assistants in 2025
Tool | Bot-Free Capture | Transcript + Recording | Workspace / Knowledge Hub | Unique Strength |
|---|---|---|---|---|
✅ Yes | ✅ Yes | ✅ Full AI workspace (Deep Search, Copilot, Mem Chat) | Turns meeting notes into living, searchable knowledge | |
Granola | ✅ Yes | ✅ Yes | ❌ Notes siloed in Granola | Exec-friendly, “no bot” experience |
Notion | ✅ Yes | ✅ Yes | ✅ Lives in Notion workspace | Seamless for teams already in Notion |
Fireflies | ❌ Bot joins (or extension) | ✅ Yes | ❌ Meeting repo only | Integration breadth |
Otter.ai | ❌ Bot auto-joins (toggleable) | ✅ Yes | ❌ Meeting repo only | Auto-join convenience |
Fathom | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Generous free plan |
Circleback | ❌ Bot joins (and in-person capture) | ✅ Yes | ❌ Automation-first, not workspace | Automates follow-through |
MeetGeek | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Multilingual support |
tl;dv | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Snippet-sharing & multi-language |
Jamie | ✅ Yes | ✅ Yes | ❌ Meeting repo only | Simple, lightweight |
Why are AI meeting assistants so popular in 2025?
Meetings are where the most important work happens — investor calls, customer interviews, team syncs, and hiring decisions. The problem is that it’s impossible to both lead the discussion and take perfect notes.
That’s why the AI meeting assistant market has exploded. Tools like Fireflies, Fathom, Otter, Granola, Notion, and others promise to record your conversations, create summaries, and surface insights. But not all tools are created equal. Some rely on visible bots that join your call. Others trap your notes in yet another silo. And only a few actually help you use those notes later to drive better decisions.
In this article, we’ll cover the 10 best AI meeting assistants of 2025, compare their strengths and weaknesses, and explain why Mem Voice Mode stands out as the best choice for startup founders and teams.
#1. Mem — The AI Workspace With Voice Mode
Mem is more than a meeting assistant — it’s a full AI workspace where your meeting notes live alongside your projects, documents, and research.
What makes Mem different:
No bots. Mem records directly from the Mac or Windows desktop app, so there’s no awkward extra participant in your Google Meet or Zoom call.
Crisp, structured notes. Notes are automatically formatted, with clear headings, bullet points, and action items.
Full transcript + audio. You can revisit tone and nuance anytime.
Refine feature. Give feedback on the notes to sharpen them.
Deep integration. Once notes are in Mem, they fuel Mem Copilot, Deep Search, and Mem Chat. That means you can ask questions like:
“What are all the open action items from this week’s meetings?”
“Which customers mentioned pricing in Q3?”
Mem isn’t just about capture — it’s about turning your meetings into living memory.
#2. Granola — Notes Without Bots
Granola has gained traction among executives who sit in “back-to-back meetings.” Like Mem, it emphasizes bot-free capture and producing beautiful notes that feel more natural than raw transcripts.
Best for: Individuals who want polished notes from calls without the optics of a bot.
Limitations: Notes stay inside Granola’s app — you don’t get the same AI workspace leverage you get with Mem.
#3. Notion AI Meeting Notes
Notion has jumped into the meeting assistant market by adding cross-platform meeting transcription directly into the Notion workspace. Its AI listens via your mic/speakers (no bot required), and saves transcripts/notes directly into pages.
Best for: Teams already all-in on Notion who want meeting capture alongside docs.
Limitations: Less purpose-built for meetings; retrieval and reasoning depend on how your Notion workspace is structured.
#4. Fireflies
Fireflies is one of the most established meeting assistants. It offers two main options: a bot that joins your calls, or a Chrome extension that records/transcribes. It also integrates with CRMs and project management tools.
Best for: Companies that want wide integrations and don’t mind a visible meeting bot.
Limitations: The bot approach can feel intrusive, and notes live in Fireflies’ repository rather than your broader workspace.
#5. Otter.ai
Otter is known for OtterPilot, which auto-joins Zoom, Meet, and Teams meetings from your calendar. It generates live notes, summaries, and allows basic collaboration.
Best for: Lightweight transcription and summary with auto-join convenience.
Limitations: The bot approach is visible, the free tier is limited, and notes are siloed in Otter’s environment.
#6. Fathom
Fathom emphasizes speed: it provides instant meeting highlights and summaries with a generous free plan. It supports Zoom, Meet, and Teams, and lets you easily share clips or notes with teammates.
Best for: Individuals and small teams who want free, fast summaries.
Limitations: Limited integrations compared to Fireflies or Circleback; notes live inside Fathom’s app.
#7. Circleback
Circleback goes beyond notes, aiming for meeting follow-through. It records meetings (Zoom, Meet, Teams, Slack huddles, even in-person), extracts action items, and pushes them into tools like calendars and task managers.
Best for: Teams who want automated workflows tied directly to tasks.
Limitations: Meeting notes are useful, but Circleback is automation-first, not workspace-first.
#8. MeetGeek
MeetGeek is another meeting-assistant-first product. It records, transcribes, and summarizes in 30+ languages, with integrations into CRMs and project management software.
Best for: Global teams that need multilingual transcription.
Limitations: Notes are stored in MeetGeek’s app; retrieval is more keyword-driven than reasoning-driven.
#9. tl;dv
tl;dv specializes in recording, transcripts, and summaries for Zoom and Google Meet. It offers keyword search across calls, plus the ability to share meeting snippets easily.
Best for: Teams that need multilingual transcription (30+ languages) and snippet-sharing.
Limitations: Summaries can be hit-or-miss, and it’s less about leveraging knowledge across meetings than about recall.
#10. Jamie
Jamie is a newer entrant in the AI meeting space. It provides AI summaries of meetings with a focus on team productivity.
Best for: Teams looking for a lightweight meeting assistant.
Limitations: Still early compared to bigger players like Fireflies, Otter, and Granola; narrower feature set.
Which AI meeting assistant should you choose?
If you just need a transcript, many tools here will do. If you want to go further—capturing crisp notes, avoiding bots, and turning your meetings into living knowledge—then Mem Voice Mode is the best choice.
With Mem, every meeting becomes:
A crisp set of notes ready to share.
A transcript + recording you can revisit anytime.
A knowledge object inside your AI workspace—fueling Deep Search, Copilot, and Mem Chat.
No other tool combines stealthy capture, high-quality notes, and a full AI workspace. That’s why Mem ranks #1 on our list.
Final thoughts
AI meeting assistants have matured in 2025. From workspace-first players like Mem, Granola, and Notion, to meeting-assistant-first players like Fireflies, Otter, and Fathom, the landscape is crowded.
But if you’re a startup founder or team that wants your meeting knowledge to compound into leverage, then Mem Voice Mode is the clear winner.
Quick Comparison: Top 10 AI Meeting Assistants in 2025
Tool | Bot-Free Capture | Transcript + Recording | Workspace / Knowledge Hub | Unique Strength |
|---|---|---|---|---|
✅ Yes | ✅ Yes | ✅ Full AI workspace (Deep Search, Copilot, Mem Chat) | Turns meeting notes into living, searchable knowledge | |
Granola | ✅ Yes | ✅ Yes | ❌ Notes siloed in Granola | Exec-friendly, “no bot” experience |
Notion | ✅ Yes | ✅ Yes | ✅ Lives in Notion workspace | Seamless for teams already in Notion |
Fireflies | ❌ Bot joins (or extension) | ✅ Yes | ❌ Meeting repo only | Integration breadth |
Otter.ai | ❌ Bot auto-joins (toggleable) | ✅ Yes | ❌ Meeting repo only | Auto-join convenience |
Fathom | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Generous free plan |
Circleback | ❌ Bot joins (and in-person capture) | ✅ Yes | ❌ Automation-first, not workspace | Automates follow-through |
MeetGeek | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Multilingual support |
tl;dv | ❌ Bot joins | ✅ Yes | ❌ Meeting repo only | Snippet-sharing & multi-language |
Jamie | ✅ Yes | ✅ Yes | ❌ Meeting repo only | Simple, lightweight |
